Welsh health board successfully introduces new electronic growth chart solution
Aneurin Bevan University Health Board has installed eForms software from CCube Solutions
CCube Solutions today announced that Aneurin Bevan University Health Board has installed its eForms software to create a computer-based system to display children's growth records.
It is the first end-to-end system allowing medical users across multiple sites to record and view children's growth chart data via a portal, as well as allowing data to be easily shared with other clinical, public health, and third-party analytical reporting systems.
The effective management of children's growth charts is an absolute requirement for every NHS organisation introducing electronic medical records systems
Growth records are essential in the assessment of every child. Chronic diseases impact growth and therefore deviation from expected norms act as an early warning signal that something is wrong and medical investigation is required.
Paediatricians and other health professionals have used them since the 1970s as a core tool to monitor children's development and well-being. They plot three key body parameters of the individual child - height, weight and head circumference - against national growth trajectories, with this information then used to reflect illness or highlight other medical issues such as obesity, which is a major issue today.
Aneurin Bevan University Health Board provides acute, community, mental and child health services from five sites for 693,000 people in South Wales, approximately 21% of the total Welsh population.
In October 2012, Aneurin Bevan was the first health board in NHS Wales to procure an electronic document and records management system (EDRMS) from CCube Solutions, which was installed and operational by May 2013. The new growth charts application is fully integrated with this and accessed using a portal called Clinical Work Space (CWS).
Clicking on a button within the individual patient record launches the growth chart on a desktop PC. Authorised staff can then add in updated growth measurements into a dialogue box which automatically updates the chart displayed.
Children visiting Aneurin Bevan University Health Board are not issued with paper charts anymore. Within nine months of ‘go live', growth data is electronically available for 11,000 children.
Given the wholesale move to electronic patient records three years ago, a way of effectively managing children's growth records was required for two main reasons.
The electronic system has great potential. If this project were to be extended to a regional or national level, we would have access to clinical information for a massive cohort of the paediatric population which would be very exciting for future child health monitoring studies
Firstly, growth charts were the last paper documents in use and had to be circulated around multiple sites - in some sense, negating the value of installing a computer-based medical records system.
Secondly, they are dynamic documents that change constantly. Printing out individual graphs, adding a dot(s), scanning and then storing the chart again in the EDRMS was not practical given the time and impact on readability. Using a spreadsheet as alternative was also considered cumbersome.
Aneurin Bevan University Health Board worked in close partnership with CCube Solutions to implement an IT solution using its eForms module which allows staff to record data points over a long period of time.
Dr Tom Williams, consultant pediatrician and the clinical lead on the electronic growth records project, said: "I've been involved in NHS IT for many years. This is not just about digitising a process. IT must supplant existing activities, but over this improve them, which is what we are doing with our electronic growth charts application."
To develop the system, Aneurin Bevan University Health Board and CCube Solutions licenced national growth data from the Medical Research Council to create the background charts. The individual child's development information is then ‘overlaid' on top with the actual data held in a Microsoft SQL database not embedded in the chart. Architecting the solution like this means easy integration with other clinical or research systems, enabling data to be re-used simply without wasteful IT support and integration costs.
The electronic growth charts solution developed offers a range of benefits:
- Simplicity. The easy-to use-desktop system means it is straightforward for nurses, clinicians and other health professionals to input growth data in clinic such that they are enthusiastic about doing so. Charts are available for children aged 0 to 2, 0 to 4 and 0 to 18 years old along with charts for sufferers of Down’s Syndrome who have a different growth trajectory
- Additional features developed include the ability to display on the chart the target height range for a child - what they might reach in adult life - based on entered data of parental height and the display of bone age
- Improved accessibility. Staff across the trust, in primary, secondary and community care, can easily view growth chart data from multiple locations via the CWS portal. This is important as often children visit two or more hospitals or clinics within the health board so easy access is of crucial importance. Over time, a read-only version could be made available to other agencies and even parents given Red Book paperwork is progressively moving to a digital format
- Guaranteed availability. Creating an electronic version of the growth charts has avoided charts being mislaid or lost within the notes
- Improved accuracy. Subject to data entry being restricted to those staff who have been properly trained to measure children, the electronic plotting and calculation of data onto graphs has improved accuracy of the information recorded. With paper, there were always manual errors. This is obviated using a computer
- Enhanced security. Compared to paper charts where there was none, security policies and procedures have been established about who can view, input and approve growth chart data
- Added flexibility of the charts. The chart scope has been broadened with the system designed so that units can easily be changed as well
Dr Jeff Morgan, consultant paediatrician at Nevill Hall Hospital, said: "I'm a supporter of the new electronic growth charts solution as it improves information accuracy and accessibility.
“With paper-based charts, there were a number of issues which slowed our clinics down. A child might have several incomplete growth records in their file charts and with inter-observer variability in data plotting, you could discover errors across the charts. Now we have a neat solution that logs all the anthropometrical measures properly and displays the child's growth potential clearly on screen. The fact it is computer-based means the growth chart is easy to access at any time, which is useful when discussing patients with colleagues."
We have worked hard together to develop and implement a cost-effective, easy-to-use system that has the support of clinicians, such that the introduction of an electronic growth chart has totally replaced paper within the organisation
The system is designed to offer future flexibility and functionality. For example, clinical alerts can be set up if a growth data point for a child is input into the system outside expected boundaries. Hyperlinks are also being added into the charts so that clinicians can link data points with other documents in the EDRMS and cross reference treatment given that might effect development.
The system is device agnostic and, in the future, other devices could be used to view and update data, whether that is via tablets or smartphones.
Aneurin Bevan University Health Board's electronic growth chart solution is currently used in the context of children presenting to its hospitals with an illness. It is not a record of all children within the region.
Dr Morgan said: “The electronic system has great potential. If this project were to be extended to a regional or national level, we would have access to clinical information for a massive cohort of the paediatric population which would be very exciting for future child health monitoring studies."
Vijay Magon, CCube Solutions' managing director, added: “The effective management of children's growth charts is an absolute requirement for every NHS organisation introducing electronic medical records systems.
“The NHS is often much maligned for how IT projects are procured and delivered. In contrast, we have worked hard together to develop and implement a cost-effective, easy-to-use system that has the support of clinicians, such that the introduction of an electronic growth chart has totally replaced paper within the organisation."